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Showing posts with label healthcare management. Show all posts
Showing posts with label healthcare management. Show all posts

Saturday, 21 November 2015

Standardised Management Conversation



The Book



I have written a mini-ebook called Standardised ManagementConversation (SMC) which I think is essential for healthcare directors, managers and senior clinicians. The SMC is a model which is to be used when various healthcare managers talk to those who report to them. It will also be useful for non-healthcare professionals and managers as the fundamental principles are more or less the same.



Since the conversation is standardised in the model, it makes conversation between people predictable and stable with no surprises. The model is based on sound principles, years of observations and practical experience. It draws on conventional management, clinical ‘lean’ management and some lateral thinking.



It is a small booklet. It is priced at £0.99 for UK and $0.99 for USA (equivalent prices for other countries) published in the ebook format via Amazon available at this link http://www.amazon.co.uk/gp/product/B018AWBJTU






The Cause



I will be donating all the money that I get from the first year (November 2015 to December 2016) sales of this mini-ebook to a charity called Udavum Karangal in India ( http://www.udavumkarangal.org/  ) for the purpose of sponsoring an orphan child all the way through childhood till the child finishes education and leaves the orphanage. This scheme costs about $1000 or £600 which is actually a great value for money to see a child through childhood and education, thus providing a solid foundation for a stable adult life. I like long term thinking and long term benefits, that is why I have chosen this charity. I have personal experience of sponsoring children through this scheme. I have no other relationship with this charity, they do not know that I am doing this.



So here we go, if you are a director or manager in any field or have aspirations to become one in the future, especially if you are in healthcare, if you are a clinician with an interest in management, buy the mini-ebook SMC - Standardised Management Conversation. If you like it and use it and you are successful it is a win for you as a reader of SMC booklet, it is a success for me as an author and it is a success for a child till he/she becomes an adult. Well, if you do not like it, your £0.99 is pure charity.



It is a win-win-win whichever way you look at it. You may perhaps now want to make a guess on the gist of the content of the SMC mini-ebook.



Thank you for your support.



©M HEMADRI



Follow me on Twitter @HemadriTweets


PS: As a new author, new to e-publishing, if there are issues with it kindly provide me feedback so that I can improve on it.

Sunday, 9 February 2014

Deliberate Redundancy and Intelligent Management

DELIBERATE REDUNDANCY AND INTELLIGENT MANAGEMENT MAY BE THE NATURAL WAY FORWARD FOR HEALTHCARE SYSTEMS 


Redundancy (slack in the system) is normal in the human body. Nature has provided the human body far too much capacity than what is needed for day to day living. Most of the capability of the human body lies unused for most of the time. Human anatomy is full of many muscles all doing small parts of the same movement and/or many muscles doing same or nearly same movements. There is often two of many organs. Two eyes may be needed for depth perception but two nostrils, two breasts, two ovaries, two testicles cannot be explained within the logic of efficient systems. It is also not just the anatomy, the way the anatomy works also reflects enormous over capacity of human systems. About one eighth of the kidney or one seventh of the liver is adequate for normal living. Similarly much lesser length of colon or much lesser sperm counts will still be abundantly compatible with digestion or reproduction. The scope of the surplus is truly amazing, for instance every part of the body is pain and pressure sensitive – we are used to it but is that needed or if we were building a system would we not consider that as wasted resource. There are many ways of providing energy and and many ways to eliminate end products. Well amazing is probably and understatement.

It is normal for the human body to have excessive capacity with only part utilisation at most times - i.e. functioning as though it was an inefficient system for the majority of the time. Even after doing so the human system needs significant amounts of rest and recovery at regular intervals at low utilisation levels and certainly much higher rest and recovery when systems are stressed (achy muscles and joints even after exercise and worse effects after fever, or surgery etc)

Interestingly that is how the rest of the nature is. There is more water than needed, more sun than needed, more air than needed, one could even argue that there is more food than needed (though it is distributed unevenly and too much is wasted).


My argument is that such a pattern is actually essential for healthcare systems. There is a lesson for healthcare professionals on how to manage healthcare systems which care for redundantly built humans. We should not be averse to a system with significant redundancy deliberately built into it and managed intelligently.



High reliability, high efficiency, narrow variation is valid for system architecture, system performance and output delivery in mechanised or electronic or technology based systems (i.e. machines). Humans dealing with healthcare will almost never be high reliability, high efficiency or narrow variation - they only give the impression of being so. In other words healthcare systems with human beings showing high 'efficiency' may well turn out quite simply to be an illusion. It is simply anti-natural, anti-anatomical, anti-physiological and anti-biochemical - humans are not built to perform that way. Well, most of the humans anyway with the few exceptions of outliers such as high end sports persons, highly narrow specialists, etc – even they need much 'down' time.




However, it is imperative to insist that a high redundancy system simply cannot mean that delivery, output and/or outcome can be all over the place in healthcare - that would to put it simply - kill the ill; apart from causing significant morbidity.



So while the overall infrastructure is 'poor' by technology standards the output performance by humans delivering healthcare has to be pretty slick. A 'poor' 'system' (with high level of redundancy/slack, over-capacity and similar) has to deliver 'great' results. That is exactly what the human body does for us human beings - poor 'systems' delivering 'great' results.



That can only be done by building deliberate redundancy, planned slack in the system, over-capacity by design with specific high intelligence management. A large system which only uses small parts of it most of the time to deliver great results. A large system which kicks in fully only occasionally to cope with specific pressures and then goes to rest again. A large system that under extreme crisis shuts off most of its activity and concentrates on the vital few to survive and once it survives goes back to its normal (for human) inefficient (as per technology definitions) self.



This will require a completely contrary understanding to the one that we currently possess, We will need a new kind of intelligent management that may be non-existent right now. We need to learn from nature about the need for redundancy and over-capacity to live a normal life. Any one who is unable or refuses to learn from nature will be defeated by it – we cannot afford that in healthcare as our failure will affect our patients more than us.


©M HEMADRI

Follow me on Twitter @HemadriTweets

Sunday, 9 June 2013

Whose job is it in the NHS to reduce deaths and complications?


Recently there is an increasing concern about mortality and morbidity in the NHS. Let us for simplicity say that people are asking whether the death rates and complication rates can be reduced. People are asking if there are any avoidable components in relation to deaths and complications and whether those avoidable problems can be eliminated or at least reduced to minimum. People are also want to know who is responsible or accountable for ensuring lower death and complication rates.

NHS Directors

NHS trusts are in the business of delivering healthcare to their populations – that is the essential purpose of their existence. So it may be reasonable to assume that the directors, who are the top bosses of these trusts  and their bosses (SHA equivalent, NHS England directors) will be assessed and rewarded against clinical quality parameters of which deaths and complications are core.

Apparently not. The contract for the managers especially when it comes to pay uplifts and bonuses are very specific. I quote:


''It is an essential criterion of the performance bonus scheme that the organisation achieves its financial control target as agreed with its grand parent organisation (see paragraphs 64 and 65 below).



Where an organisation fails to do this, all its very senior managers will be treated as Category D performers and so no awards (either annual uplift or performance bonus payment) will be paid to them



The annual uplift will be applied to the basic pay being paid to the post holder (which would include any long-term RRP payment), provided that:



the organisation achieves its financial control target; and



the individual concerned is judged as performing at Category A, B or C.



Those in Categories A, B and C will receive this annual uplift to their basic pay, which will be pensionable



Those in Categories A and B will receive, in addition to the annual uplift, a non-consolidated bonus payment, provided the essential criterion is met

i.e. that the organisation achieves its financial control target. Bonus payments will be non-pensionable, non-consolidated one-off payments


So it is seems the only officially contracted criteria to be eligible for a pay uplift and bonus is meeting the financial target (and something woolly about being classed as A, B or C. In any case if you don't meet the financial target it is an automatic D which means no pay uplift or bonus irrespective of how much quality is improved and mortality/morbidity is low

What do you think might be happening in a manager's mind when priority setting? Which director will be prepared to have a very low mortality and morbidity and yet be classed as a failure and given a D. If ever a CEO was prepared to do that what do you think that their directors's mind would think given the fact that various director's pay are set as a percentage of their CEO's pay. What does it tell Jo public when the Finance Director's pay is linked to and set at 75% of the CEO pay and all other directors get a lesser percentage? One lovely chain where there is clear financial incentive to reach financial targets and ensure the CEO gets a higher pay. I am sure my understanding is not perfect but it looks like a conflict of interest built into a contract - you could not make it up if you were writing fiction. Where do you think the emphasis will lie? No guess work – it is explicit – financial control target it is and nothing else.

Now do I think for a minute that any CEO or director gets to work and says 'kill patients but save money', heck no. But we have all heard about subliminals, motivation, contractual obligations playing a part in how we perform. It does not sound sweet.

REGULATORS

We then have regulators to oversee that trust bosses who are contractually only obliged to serve the financial agenda are still meeting some sort of standards that matter to a publicly funded healthcare system – i.e. clinical quality with death and complications at its core.

Lets look at some of the regulators purposes:

Monitor: Our main duty is to protect and promote the interests of patients. We do this by promoting the provision of health care services which is effective, efficient and economic, and maintains or improves the quality of services.
CQC: We make sure hospitals, care homes, dental and GP surgeries, and all other care services in England provide people with safe, effective, compassionate and high-quality care, and we encourage them to make improvements.
GMC: Our purpose is to protect, promote and maintain the health and safety of the public by ensuring proper standards in the practice of medicine.

But let us look at how it actually works out

CQC

The CQC talks about safety and quality but when you look into what they actually say there is no specific mention that organisations will be assessed against their death and/or complication rates
For God's sake how else do you assess care quality if you do not start with death and complications.


MONITOR

It is the government's aim to provide independence to NHS trusts by allowing them foundation trust status. Clinical quality especially reducing mortality and morbidity is not a criteria for affording independence (though there is assessment on whether the trust is governed properly)
With 10 out the 14 trusts under Keogh review being Foundation trusts, it is reasonable to wonder what actually the question 'well governed' means for Monitor.

BOSS' BOSS – The Grandparent Organisation is DoH

It looks like the department of health may have the overall responsibility for mortality and morbidity reduction though those are not explicitly spelt out in their website

It has taken nearly a decade and half after HSMR was introduced that DoH is making some moves to look into this. Perhaps better late than never. But as the grandparent organisation DoH is responsible for setting the contractual framework like it is in the first place.

What about doctors and nurses?

Doctors 

Doctors bonuses in the form of CEAs are based on quality of service and hopefully given to excellence. There is no requirement to demonstrate reduction of mortality or morbidity but the hope is that those two essential measures of quality will be considered explicitly when these awards are made. That is sometimes the case, sometimes that is not the case. In theory it is possible for even the highest award holders to hold the awards without ever demonstrating a decrease in mortality or morbidity.
Then of course there is the GMC who will come down on doctors who are caught out mainly due to significant single incidents which are reported. More recently the GMC due to its revalidation format demands 'quality improvement' though does not explicitly demand reduction of deaths and complications. 

Nurses

Agenda for change does not speak explicitly about improving clinical quality or reducing mortality/morbidity.


So who is responsible for deaths and complications in the NHS?

It is everyone's job but no one is required to do it and nobody is responsible or accountable for it.

It does not say in anyone's job description or contractual terms that 'it is your contractual duty to seek and achieve a reduction in mortality and morbidity of your patients and when it is not achieved to provide a reasonable explanation of why they have not been achieved and what you will do to achieve them'. Nobody's pay scale is linked to a reduction of mortality and morbidity. Therefore no one is responsible or accountable for deaths and complications. People do it as an optional extra, as a gesture of goodwill, from the goodness of their hearts, as a side effect of their day jobs. There are so many organisations all claiming to be working for patients' protection, quality and so on but all they do is announce diktats on what others should do; they do not hold themselves accountable on behalf of or as representatives of their members by measured reductions in avoidable deaths or complications. It is always everybody's job, somebody else's job, each one of us wants to hold somebody else to account but never us.

That is why it is so very impossible to deal with and so very difficult to get meaningful sustainable improvements. The contractual requirements, recognition and reward structures are all wrong in the sense they are not geared to look for quality improvement. Looks like this is a case where the structure and process results in just the expected poor outcome.

There are solutions – it is to use healthcare management methods to manage healthcare and not to use as we do now - business, financial, manufacturing, service industry or other management methods for healthcare. Whether there is enough interest, knowledge or expertise to do so is highly questionable.


©M HEMADRI 
Follow me on twitter @HemadriTweets

Further Info: I am informed by an NHS FT Board Director that the NHS Board director's contract that is referred to in this blog does not apply to NHS FT Chief Exec or Board Directors.
It will be interesting to find out who it applies to.
Hemadri
15 August 2013

Thursday, 5 January 2012

New Research Area: Scientific Research vs Healthcare Delivery Research

Conventional Scientific Research Vs. Health Care Delivery Improvement Research: Both are important

I write with the confidence that many of you would already know about this..........

Research is about finding out if a proposed intervention works better than the current one. Is a new drug, operation, investigation, procedure, etc effective compared to an existing one? To find that out by definition research is a must and RCTs are essential (as RCTs are considered to be the highest form of conventional scientific research). Since the question is about the proposed intervention (and not about anything else) the confounding variables are reduced to minimum (inclusion and exclusion criteria etc). That will be conventional scientific research.

We all know real life clinical practice is not delivered under controlled research conditions.

Healthcare Delivery research (operational research) therefore becomes important. The question here is, what worked elsewhere and how to make it work for us in real practice where there will be all sorts of variables. This kind of research is important for two reasons: a) to put into practice the good things discovered by research (introduction and roll out of research findings - could probably be called innovation) and b) to discover what actually works (or does not work) in our location and to see if we can do better (clinical improvement)

I believe an example is the critical care outreach teams; apparently RCTs have not conclusively shown that they work. But in some hospitals they work very well. Now, we have such outreach teams in all hospitals; however it works in some hospitals and does not in others (again so much like RCTs finding different things when variables are changed) obviously the operational variables are different in each hospital. The point though is not if critical care outreach teams have been proven by RCTs but why it works in some places and do we want to make it work in our place?

So in practice, the question for healthcare delivery research is not whether something works (as that is an RCT question); the real question would be 'it works in St Elsewhere (even though it may or may not have been proven in RCTs); how do we make it work for us?' Where we know what works it is also about how to deliver that to every patient in our care.

As a surgeon I can say that the common operation of laparoscopic cholecystectomy surged to popularity even before any strong RCTs were done.

Let me state very clearly, that I am not for a moment supporting/encouraging dubious practices. I am talking about the existence of a different branch of research in which doctors have not been engaged actively in the past. I am suggesting that for most of us practising in normal day to day circumstances clinical operational research and/or management to benefit healthcare delivery could be equally relevant in providing good care (as RCTs). Most often the ideas for operational research comes from proven conventional research findings.

I would fully understand if trainees do not engage in this due to the expectation that they do conventional research. Doctors who are not in training ie consultants, SAS and specialty doctors could consider getting involved in this kind of work (clinical operational improvement work). This is not operational research from a management or administrative perspective. This is clinical care delivery operational research. If you thought this is managerial or admin work, sorry, you are mistaken. This is as directly clinical as it gets.

Clinicians have been taught what is best. This new area of activity and research shows us how to deliver that best to every patient at all times.

You could make a start by learning more about this. Check out IHI various courses including the on-line ones, NHS Institute's courses and of course the CQI course at NLG NHS are basic starting points to kindle interest in the area. Warwick's CSI course is reputed to get you thinking in this direction.